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2.11 Children Moving Across Boundaries

AMENDMENT

In September 2016, Section 11, Moving Abroad was added. This details the circumstances and possible actions required if it is believed when working with children and families where there are outstanding concerns about the children's safety and welfare, including where the concerns are about an unborn child who may be likely to suffer Significant Harm, that they may have moved aboard.


Contents

  1. Introduction
  2. Identifying Children at Risk of Harm
  3. Information Sharing
  4. Case Responsibility
  5. Liaising with Partner Agencies
  6. Transfer Child Protection Conference
  7. Retention of Child Protection Responsibilities by the Originating Authority
  8. A Child (not Looked After or Subject of a Child Protection Plan) in Receipt of Services from Originating Authority
  9. Inter-Area Arrangements for Child Protection Enquiries
  10. Families Moving During Section 47 Enquiry
  11. Moving Abroad
  12. Children and Young People in Care who are Transferred Into and Out of Leicester, Leicestershire and Rutland Local Authorities Boundaries

    Appendix 1: Notification of Placement or Change of Placement of a Looked After Child within the Area of Another Local Authority Form


1. Introduction

Local authorities, the police, Youth Offending Teams and the health service have a specific 'duty to co-operate' to ensure better outcomes and to improve the well-being of all children, including children who move frequently. 

In order to provide mobile/transient families (who move frequently) with responsive, consistent, high quality services, Leicester, Leicestershire and Rutland (LLR) local authorities and agencies must develop and support a culture of joint-responsibility and provision for all LLR children.

Children and families who move most frequently between local authorities including homeless families, asylum seekers and refugees, gypsy and traveller families, looked after children, and families experiencing domestic violence and/or chaotic lifestyles.

Frequent movers can find it difficult to access the services they need. For those already socially excluded, moving frequently can worsen the effects of their exclusion.

This section:

  • Defines the terms 'originating authority' as the Local Authority (LA) where the family previously lived, and the 'receiving authority' as the LA to which the family has moved, does not distinguish between temporary or permanent moves or to the nature of accommodation in which the child and/or family are living - e.g. private or public housing;
  • Addresses LA Children's Social Care case and other responsibilities in relation to children in need, including those in need of protection. Other LA services and other agencies will have arrangements determined by different legislation and guidance.

1.1 Negotiated Alternatives

In exceptional cases, in response to the circumstances of an individual child, a LA Children's Social Care manager or above may negotiate different arrangements to those set out here, with their equivalent in another area.

Such negotiated departure from this procedure should be confirmed in writing by both the originating and receiving LAs within 48 hours of the agreement being made.


2. Identifying Children at Risk of Harm

When families move frequently, it is more difficult for agencies to identify risks and monitor a child's welfare and wellbeing.

Professionals in all agencies should be alert to the possibility that a child or family who has moved may not be in receipt of universal services. Professionals should be competent in proactively engaging with the family in order to link them into local universal services, for example:

  • Seeking information about the child / family (full names, dates of birth, previous address, GP's name, if attending any school, who has Parental Responsibility, etc);
  • Providing information about relevant services;
  • Following up to ensure that the family has managed to make contact and register with a local GP, school and other relevant services to which the child is entitled;
  • Engaging appropriately with relevant agencies regarding any concerns which emerge.

Along with the indicators of risk of harm the following circumstances associated with children and families moving across LLR boundaries are a cause for concern:

  • A child and family, or pregnant woman, not being registered with a GP;
  • A child not having a school place, not attending school or whose attendance is irregular or is home educated;
  • A child or family having no fixed abode (e.g. living temporarily with friends or relatives);
  • Several agencies holding information about the child and family, which is not co-ordinated and / or which has not followed the child or family (i.e. information which is missing or has gaps).


3. Information Sharing

For agencies to maintain contact with children and families who move frequently, information needs to be accurate. Professionals should:

  • Ensure that all forenames and surnames used by the family are provided, and clarification is obtained about the correct spelling;
  • Ensure that accurate dates and places of birth are obtained for all household members, wherever possible;
  • Obtain the previous full addresses, and earlier addresses within the last two years;
  • Clarify relationships between the child and other household members, if possible with documentary evidence;
  • Ask the child / family with which statutory or voluntary organisations they are in contact;
  • Obtain the full details of the previous GP.

Professionals in originating authorities must ensure that their counterparts in the receiving authority have been sent a copy of all relevant records within five days of being notified of the move.

Professional staff in receiving authorities must ensure that they request relevant records from their counterparts in originating authorities immediately when notified of the move.

All attendances of children at accident and emergency departments should be communicated to the child's GP by the hospital's paediatric discharge system or paediatric liaison arrangements.

See Information Sharing and Confidentiality Procedure and Information Sharing Agreement for the Purposes of Safeguarding Children


4. Case Responsibility

The LA in which a child is living or found is responsible for providing the child with LA children's social care services, for exceptions to this see Section 4.2, Child accommodated by the original authority below, regardless of whether the residence is viewed as temporary or permanent by either professionals or the family.

The circumstances when responsibility is retained by the originating authority are when the child is:

  • Subject to a Care Order or an interim care order in the originating authority;
  • Accommodated by the originating authority;
  • Subject of a Child Protection Plan in the originating authority;
  • In receipt of services from the originating authority.

4.1 Child Subject to a Statutory Order in the Originating Authority

Children subject to a care order, an interim care order, any form of supervision or family assistance order, an Emergency Protection Order, a Child Assessment Order or subject to current use of Police Protection powers remain the responsibility of the originating authority.

Where a care, supervision or family assistance order is in force, the receiving authority may (and this must be confirmed in writing by a LA children's social care first line manager or above) agree to provide required services on behalf of the originating authority. However, the legal responsibility remains with the originating authority.

4.2 Child Accommodated by the Original Authority

An accommodated child remains the responsibility of the originating authority until:

  • They are discharged from accommodation; or
  • Agreement is reached, and confirmed in writing by LA children's social care managers for both authorities, that the receiving authority will accommodate the child.

Where a child is a mother / expectant mother and is accommodated or subject to leaving care arrangements (potentially up to 25 years), and is placed by the originating authority in another borough, the authority in which the mother is living is responsible for the baby (the subject is the new baby).

4.3 Child Subject of a Child Protection Plan in the Originating Authority

All reasonable efforts should be made to house children who are subject of a child protection plan or to a child protection enquiry within the LA area, unless a move is part of the child protection plan/enquiry in order to keep the child safe. This applies to both temporary and permanent housing provision.

The responsibility for a child subject of a protection plan remains with the originating authority until the receiving authority's transfer Child Protection Conference. See Section 6, Transfer child protection conference.

The receiving authority may be some distance away, to the extent that home visits and other tasks cannot be effectively accomplished by a social worker within an originating authority. In such cases, the receiving authority must agree to implement the child protection plan on behalf of the originating LA from the date of the move. The agreement must be confirmed in writing at LA children's social care manager level or above. The receiving authority is responsible in law for making enquiries and taking action to safeguard and promote the child's welfare.

The originating authority's responsibility for a child subject of a child protection plan ceases when, following from a transfer child protection conference:

  • The receiving authority's transfer child protection conference makes a decision about the continuing need for a protection plan;
  • Management responsibility is transferred to the receiving authority;
  • These decisions have been confirmed between the two authorities and this has been conveyed in writing between the originating and receiving authorities.

The LA child protection service in the originating authority must be informed in writing of the result of the conference and is responsible for notification of other agencies where case responsibility has transferred to a new area.


5. Liaising with Partner Agencies

In cases where LA children's social care is aware in advance of a child's move, the children's social worker in the originating authority must, prior to the child's move (and in addition to informing relevant agencies within the originating authority) inform the receiving authority's LA children's social care of the child's move and ensure that appropriate agencies in that authority are aware of their needs.

Health and education agencies in the originating authority are responsible for providing information to their colleagues in the receiving authority prior to the child's move.

If this information has not been received by the time the child moves, it is the responsibility of the receiving agencies (once they become aware of the child's arrival) to request the information. In such cases, the first line manager for the relevant originating authority's services is responsible for providing the information within one working day.

5.1 Information Sharing Where Child is Subject of a Child Protection Plan

If a professional from any agency discovers that a child subject of a protection plan is planning to move or has moved out of / into the area, they should inform the key worker immediately, and confirm this information in writing, whenever practicable on the same day.

The key worker must inform all other professionals involved in the case as well as the receiving LA children's social care. If the move has occurred already, the key worker should complete this task immediately. If the move is to be within the next 14 days, the key worker should complete this task within one working day

The key worker from the originating authority must inform the child protection managers of both originating and receiving authorities of the (proposed) move.

It is the responsibility of each agency in the originating authority to try to ascertain that:

  • Its reciprocal agency in the receiving authority receives detailed information and is made aware of the need to fulfil its role in the protection plan;
  • The key worker is informed of the name and details of staff in the receiving area;
  • The key worker is notified of any factors affecting the protection plan.

The key worker in the originating authority must:

  • Make contact with agencies in the receiving authority to ensure that the level and type of service being provided satisfies the requirements of the protection plan;
  • Discuss any difficulties with their supervisor;
  • Initiate use of any of the Local Authority's statutory powers made necessary by the move;
  • Provide a report and attend the child protection transfer conference.

When case responsibility is to be transferred, the key worker must inform all agencies of the arrangements so that staff can transfer records and attend and provide information to the receiving authority's transfer child protection conference.

LA children's social care in the receiving authority must ensure, prior to the transfer conference, that it has received sufficient relevant information from the originating authority to clarify details of the case, responsibility for the child and plans.

Staff from agencies in the receiving authority must ensure prior to the transfer conference that where they have not already received it, they seek information from their counterparts in the originating authority.


6. Transfer Child Protection Conference

The receiving authority must convene a transfer child protection conference within 15 working days from the date that a child subject of a protection plan moves into its area or discovering that a child subject of a protection plan has moved into its area.

The transfer child protection conference should be convened in line with these procedures (for further information please see Review Child Protection Conferences Procedure.

The transfer child protection conference may recommend that although case responsibility is transferred to the receiving authority, joint work with professionals from agencies in the originating authority continues for a time limited period. Where this occurs, the originating authority must comply with the terms of the revised child protection plan.

Families should be made aware that information will be shared with services in the receiving authority.

When a planned transfer of responsibility for a case is being arranged, a LA children's social care professional from the originating authority, who has knowledge of the case, must be invited to attend the transfer conference, along with any other significant contributors to the child protection plan.

Each of the receiving local agencies must ensure that they have obtained the relevant information from their originating authority counterparts, so that the transfer child protection conference has all the information required to make fully informed decisions and develop a proper protection plan. The agencies should also provide any new information to the conference.


7. Retention of Child Protection Responsibilities by the Originating Authority

The originating LA should retain Child Protection responsibilities where the child protection plan specifies a move out of an authority for a time-limited period. The originating authority may require assistance from the receiving authority to carry out the protection plan. These may be circumstances where:

  • The child temporarily stays with friends / family in another LA;
  • The child is admitted to hospital in another LA (e.g. a tertiary treatment centre);
  • Parent/s, together with children, are provided with time-limited placement in a residential family assessment unit in another LA;
  • A parent is supported for a time-limited period to live with a specific person (e.g. a relative or friend in another authority).

The originating LA should also retain child protection responsibilities when a family moves so frequently that the child's welfare cannot be adequately monitored because of the continuing disruption to service provision and information transfer.

In this situation, the originating authority should retain child protection responsibility but should share information with the successive receiving authorities and receive new information and assistance from the receiving authorities to carry out the protection plan.

Whenever one of the above circumstances applies, the key worker must:

  • Agree with the relevant LA children's social care manager that it is in the best interests of the child for the originating authority to retain case responsibility;
  • Inform the LA child protection service in both authorities that the originating authority will retain case responsibility;
  • Provide the receiving authority with written information on the child and the protection plan and the level of participation required of the receiving LA children's social care in implementing the plan;
  • Request that the child is added to the receiving authority's list of children subject of child protection plans, in a temporary category;
  • Make contact with agencies in the receiving authority to ensure that the level and type of service being / to be provided satisfies the requirements of the protection plan.

Both LA children's social care managers must:

  • Confirm in writing their agreement to case responsibility being retained by the originating authority for a specific period, including the dates for the period;
  • Ensure that the arrangements made satisfy the requirements of the protection plan.

The LA child protection service of the receiving authority must ensure that a proper record is made of the existence of a child subject of another authority's protection plan living in the area of the receiving authority.

If managers are unable to immediately agree case responsibility, they must escalate to their manager, who should determine case responsibility. If agreement is still not achieved, the LA conflict resolution process should be followed. Also see Resolving Practitioner Disagreements and Escalation of Concerns Procedure.

The originating authority must ensure effective completion of an assessment or Section 47 Enquiry before seeking to discharge a child from care or accommodation or to transfer case responsibility.


8. A Child (not Looked After or Subject to a Child Protection Plan) in Receipt of Services from Originating Authority

There will also be cases in which a family moves its address whilst undergoing child protection enquires. In these cases, it is normally advisable that assessments or particular pieces of work or treatment are concluded before transfer of case responsibility takes place. This ensures that services are working together to limit the extent to which children and families are exposed to having to repeat their stories and repeat work to overcome child protection concerns.

8.1 LA Children's Social Care

Where a child and / or family in receipt of services from one LA Children's Social Care moves to another area, the originating authority is responsible for notifying the receiving authority in writing of the child and family's circumstances and any ongoing need for services.

In response to notification by the originating authority of an ongoing need for services, the receiving LA children's social care must:

  • Accept the assessment of need provided by the originating authority; or
  • Undertake an assessment of need of the family's move within one calendar month of the move (or receipt of notification that the family have moved - if later).

The receiving LA children's social care will be responsible for making a decision on the child / family's eligibility for service provision based on an assessment of need one calendar month after notification of the move (or later if agreed).

The originating authority must retain case responsibility for the first calendar month unless a professional casework decision is taken to close the case or the receiving authority agree in writing to provide a service prior to this date.

8.2 Exceptional Arrangements

The exceptions to the transfer of case responsibility in Section 8.1 LA Children's Social Care above, are where the originating authority is:

  • Providing a time limited service which requires consistent professional input;
  • Completing Section 47 Enquiries;
  • Providing a specified package of support such as housing/ subsistence for a defined period; or
  • The family moves so frequently that in order for the child's welfare to be adequately monitored, the risk of disruption to service provision and information gathering which could happen with frequent case transfer needs to be minimised.

The originating authority must provide a Child in Need Plan which sets out the authority's intention to continue to offer a service for a defined period in excess of one month (e.g. subsistence payments, housing costs).

If the need for a Section 47 enquiry arises in respect of the child during this extended time-limited period, the receiving authority is responsible for this.

Once a Section 47 enquiry has commenced, the originating authority ceases to have responsibility for the child / family other than in respect of funding of the Child in Need plan originally formulated.

8.3 Information Sharing

Where a child in need is receiving services, but is not looked after or subject of a protection plan, the originating authority must (in addition to informing relevant agencies in the originating LA) inform the receiving authority in writing of the plan, with intended date of move and details of the child's identified needs.

If the originating authority was unaware of the move before it occurred, the notification must occur within one working day following its discovery.

The receiving authority is responsible for seeking full information from the originating authority, including information from other agencies where appropriate.

The receiving authority is responsible for seeking full information from the originating authority, including information from other agencies where appropriate.


9. Inter-area Arrangements for Child Protection Enquiries

A Local Authority has a lawful responsibility to conduct a Section 47 Enquiry regarding suspected or actual Significant Harm to a child who lives or is found in its area.

9.1 Definition of 'Home' and 'Host' Authority

The term 'home authority' refers to the authority holding case responsibility or if the child is not on an active caseload in LA children's social care, the authority where the child is living (this could be either an originating or receiving authority).

The term 'host authority' refers to the authority where a child may be found, is visiting for a short break or in receipt of specified services (e.g. education) - this could be either a receiving authority without case responsibility or an entirely different authority.

In situations where the child is found, staying in or receiving a service from a host authority, it is not always clear which authority is responsible for protecting the child and conducting enquiries.

The following are examples of these circumstances:

  • A child found in one authority but subject to a protection plan in another authority;
  • A looked after child placed in another Local Authority;
  • A child attending a boarding school in another area;
  • A child receiving in-patient treatment in another area
  • A family currently receiving services from another Local Authority;
  • A child staying temporarily in the area but whose family remains in the home authority;
  • A family who have moved into the area, but where another authority retains case responsibility temporarily;
  • A child suspected of being abused (e.g. by a paedophile operating in the host authority).

9.2 LA Children's Social Care

Where more than one authority is involved with a child, LA children's social care responsibility for child protection enquiries will depend on whether the allegations or concerns arise in relation to the child's circumstances within their home authority or within their host authority.

The following should always be applied:

  • All child protection enquiries should be managed in accordance with these procedures;
  • Immediate and full consultation and co-operation between both host and home authorities, with both involved in the planning and undertaking of enquiries;
  • Case responsibility for child lies with the home authority;
  • Any emergency action should be taken by the host authority unless agreement is reached between authorities for the home authority to take alternative action (e.g. if geographically close);
  • Where concerns arise in relation to the child's home circumstances, the police child abuse investigation unit (CAIU) and social work services will lead the enquiry, involving the host authority where the child is placed;
  • If concerns arise in relation to safe parenting (e.g. where parents are visiting a child in hospital, residential or boarding school), the CAIU and LA children's social care will lead the enquiry, involving the host authority where the child is placed;
  • Where concerns arise in relation to the child's circumstances within the host LA (e.g. abuse in school or placement), the host LA children's social care will lead the enquiry, liaising closely with the home authority;
  • Where emergencies and enquiries are dealt with by the host authority, responsibility for the child will revert to the home authority immediately thereafter. The home authority will also normally be responsible for the provision of any form of foster or residential care or other services to ensure the protection of a child found in a host authority. The welfare of the child will be the paramount consideration in this determination;
  • Negotiations about responsibility must not cause delay in urgent situations.

9.3 Procedure

There must be immediate contact between home and host authorities, initiated by the authority which receives the referral.

The home and host authority will agree initially:

  • Any need for urgent action;
  • Responsibility for any urgent action and enquiries in accordance with the above principles;
  • Responsibility and plans for a strategy meeting / discussion;
  • Responsibility for liaison with other agencies.

The following people must be told, and sent written confirmation, of the referral:

  • The social workers for the child/ren or the relevant manager where there is no allocated social worker;
  • The child protection manager for both home and host authorities;
  • (Where relevant) the placement officers of both authorities;
  • Other local authorities using the service or placement;
  • The appropriate regulatory authority;
  • The Local Authority where an alleged abuser lives and / or works.

If agreement cannot be reached within the working day, the LA children's social care covering the area where the child is found has the responsibility to undertake the enquiry and take any protective action necessary.

9.4 Strategy Meeting / Discussion

Strategy meetings / discussions must be held within the timescales set generally for strategy meetings / discussions and be convened, administered and chaired by the responsible LA children's social care as defined above. See Strategy Discussions Procedure.

Attendance at the meeting / discussion must include:

  • A managerial representative of the service provider (unless suspected of involvement in the child protection concerns);
  • Home authority responsible for the child/ren;
  • Host authority;
  • Representatives of other agencies and authorities as decided by the responsible social worker (in consultation with the other authority).

Information provided to the strategy meeting / discussion will depend on the source of the concern, but must include basic details of the child/ren and family as well as relevant information about:

  • Family and (where applicable) placement history of the child;
  • Basic details about alleged abuser (where applicable) employment history for the staff member / foster carer / volunteer etc.;
  • Registration history of the establishment service.

The responsible Local Authority should record the strategy meeting / discussion, including decisions, actions, responsibility for actions, timescales and process for review and closure, and distribute this to relevant parties.

For further information please see Strategy Discussions Procedure.

9.5 Outcome of Enquiry

The outcome must be conveyed in writing by the social worker in line to:

  • All local authorities with children affected;
  • All local authorities using the same service or placement;
  • All agencies involved;
  • The child/ren where appropriate;
  • Parents, carers and any others with parental responsibility;
  • The employee, foster carer and any other professional involved in the concerns;
  • The appropriate registering authority.


10. Families Moving During Section 47 Enquiry

In the event that a family moves whilst a Section 47 enquiry is being undertaken (e.g. to a refuge in another area), the originating authority should convene a strategy meeting / discussion within 72 hours. This must include the receiving authority.

The originating authority retains responsibility until the completion of the enquiry, unless an alternative arrangement is agreed. If a child protection conference is required it should be convened in the receiving authority. The originating authority must provide a report for the conference based on their investigation.

10.1 Role of Officers Responsible for Placements

Where allegations or concerns about a placement are the subject of enquiries, the officer responsible for placement in both host and home areas must:

  • Consider the implications for other children and pass relevant information to other placing social workers;
  • Halt new placements until enquiries are concluded and outcomes evaluated;
  • Inform the regulatory authority of the placement;
  • Having considered the outcome of the enquiry, decide the implications for future placement and confirm in writing to the establishment or foster carer the outcome and implications for future use of the placement;
  • Follow up any other matters as appropriate in relation to the establishment or its management, staffing or registration.

The above is applicable to social care placements for children looked after, health placements for children with health difficulties in hospital or other forms of community health provision and for children attending educational placements involving residential accommodation.


11. Moving Abroad

Local agencies and professionals should bear in mind when working with children and families where there are outstanding concerns about the children's safety and welfare, including where the concerns are about an unborn child who may be likely to suffer Significant Harm, that a series of missed appointments may indicate that the family has moved out of the area or overseas. Children's social care and the police should be informed immediately when such concerns arise.

Where a child subject of a Child Protection Plan moves abroad whether planned or unplanned the Lead Social Worker and Conference Chair should consider whether to reconvene a Review Conference or Core Group to determine what action to take. Appropriate steps should be taken to inform the relevant local and overseas authorities in the country to which the child has moved of any concerns.

Consideration needs to be given to appropriate legal interventions, where it appears that a child, who has outstanding child protection concerns about their safety and welfare, may be removed from the UK by his/her family in order to avoid the involvement of agencies with safeguarding responsibilities. This also applies when a child who is subject to a care order has been removed from the UK. Children's social care, the Police Child Abuse Investigation Team and the International Child Abduction and Contact Unit at the Ministry of Justice should be informed immediately.

See The ICACU for further information with regards to role and function.

In the case of children taken overseas it may be appropriate to contact the Consular Directorate at the Foreign and Commonwealth Office, which offers assistance to British nationals in distress overseas (020 7008 0878/1500). They may be able to follow up a case through their consular post(s) in the country concerned.


12. Children and Young People in Care who are Transferred Into and Out of Leicester, Leicestershire and Rutland Local Authorities Boundaries

For more information see:

The Nominated Points of Contact for Leicester, Leicestershire and Rutland are:

All identifiable information should be transferred securely. If you do not have a secure email address, please contact the relevant person and arrange for the information to be sent by another secure method. Local authority colleagues will require gsi emails to transfer patient identifiable information to the health contact point. 

12.1 Agency Responsibilities

The following definitions apply for this procedure:

  • 'Originating Local Authority' is the Local Authority (LA) where the child or young person previously lived or still usually resides and who is responsible for them;
  • 'Host Local Authority’ is the Local Authority to which the child or young person has been placed, has recently moved to or where the child actually is at the time an incident occurs.

The Children Act 1989 Volume 2: Care Planning, Placement and Case Review (England) Regulations 2010 outlines the responsibilities of local authorities to notify agencies, including health, when transferring children and young people who are Looked After across geographical boundaries.

This was updated by the Children’s Homes and Looked After Children (Miscellaneous Amendments) (England) Regulations 2013 which came into effect on 27 January 2014. This requirement is in addition to the existing requirement outlined above. The change to Regulation 12B (now Reg 7) requires the registered person of a Children’s Home also to notify the Local Authority when a child is admitted to or discharged from their children's home and set out the information that the notice must contain:

The written notification must include;

  • The child’s name and date of birth;
  • Whether the child is placed under Section 20 or 21 or subject to a care or supervision order under Section 31;
  • Contact details for the team manager of the Originating authority and the child’s IRO;
  • Whether the child has a Education, Health and Care Plan, and if so, details of the Local Authority that maintains the statement.
The change to Schedule 5 means that Children’s Homes are required to notify the police and the Local Authority in whose area the child is placed, where a child is suspected of being a victim of ‘sexual exploitation’.

Children subject to a full Care Order or an Interim Care Order remain the responsibility of the originating authority until the order is discharged or expires. Children who are accommodated remain the responsibility of the originating authority until s/he is discharged from accommodation or agreement is reached, and confirmed in writing by the line manager, that the host authority will accommodate child/ren.

In cases where Children's Social Care is aware in advance of a child's move, the social worker in the originating authority must, prior to the child's move inform relevant agencies within the originating authority and the host authority's Children's Social Care of the child's placement. The Notification Form in Appendix 1: Notification of Placement or Change of Placement of a Looked After Child within the Area of Another Local Authority Form should be used to notify the Nominated Point of contact in the Local Authority where the child will reside. If this information has not arrived by the time the child moves, it is the responsibility of the host authority agencies (once they become aware of the child's arrival) to request the information.

The social worker must also ensure that appropriate agencies in the host authority are aware of the child's needs. It is the responsibility of health and education agencies in the originating authority, prior to the child's move, to provide information to their colleagues in the host authority.

Where a Care Order is in force, the host authority may, (and this must be confirmed in writing by its first line manager or above) agree to provide required services on behalf of the originating authority, but the legal responsibility remains with the originating authority.

12.2 Notification that a Child or Young Person is Transferring in 

When an Out Of Area Local Authority (LA) Nominated Point of Contact notifies that a child will be placed, or has been placed across Leicester, Leicestershire or Rutland Local Authority boundaries, the information should be directed to the Nominated Point of Contact (NPoC) for Leicester City, Leicestershire County or Rutland Local Authority.

The Nominated Point of Contact (NPoC) will:

  • Enter details of child/young person on the electronic case management system and keep a central register of the details;
  • Contact the Nominated Health Point of Contact (NHPoC) for the relevant area within three days;
  • Contact the Youth Offending Service if known.

The Originating authority/Education Service is responsible for informing the Host authority/Education Service of the move. The Originating authority/Education Service is responsible for monitoring the ongoing education of the child through PEP meetings. The Host authority/Education Service is responsible for educational provision unless the child or young person is placed in an independent special school.

Nominated Health Point of Contact (NPOC) will:

  • Inform the Leicestershire Partnership Trust (LPT) Looked After Child (LAC) Administration Team who enter the details on the Child Health System - Claire Turnbull: lep-tr.fypclookedafterchildrenadmin@nhs.net;
  • LAC Administration inform the Health Visitors (children 0 – 4 years) or the Specialist LAC Nurses (children and young people 5 – 19 years).

Where no notification of the placement has been made prior to the transfer, the professional (e.g. teacher, health professional, etc.) who identifies the child or young person will contact the NPoC, who will follow the procedure as above.

12.3 Notification that a Child or Young Person is Transferring out

The Placement Team Manager and/or Child Care Social Worker will inform the Nominated Point of Contact 28 days (wherever possible) prior to the looked after child’s intended date of transfer to another area.

The Nominated Point of Contact will:

  • Complete necessary transfer documentation which may include the Individual Placement Agreement and/or Notification of Placement form, all relevant risk assessments and attach any additional information to support the risk assessments as negotiated;
  • Complete the Notification of Transfer Form in Appendix 1: Notification of Placement or Change of Placement of a Looked After Child within the Area of Another Local Authority Form. Update central register;
  • Contact the Nominated Health Point of Contact for the relevant area;
  • The Nominated Point of Contact person will forward the form to the Youth Offending Service where it is indicated there is involvement.

The Notification of Transfer Form / Individual Placement Agreement / transfer documentation and/or Notification of Placement form will be sent via secure email or other secure postal arrangement. 

Leicestershire Partnership Trust (LPT) Looked After Child (LAC) Administration will:

  • Coordinate the completion of the Health Notification Form, compiling the list of health contacts the child/young person requires by searching health systems across the community and acute sector;
  • Complete Notification of Children and Young People in Care who are Transferred Into and Out of Leicester, Leicestershire and Rutland Local Authorities Boundaries Form – Health Needs & Appointment Form;
  • Return the Notification of Children and Young People in Care who are Transferred Into and Out of Leicester, Leicestershire and Rutland Local Authorities Boundaries Form to the NHSCP;
  • Notify relevant LPT staff to contact receiving community team to transfer care;
  • Ensure local health services are notified of the need to transfer care to services in the host authority;
  • Coordinate records for LAC Administration to transfer out.

12.4. Process if No Notification has been made by the Originating Authority

  • In Leicester City if no notification has been made by the Originating authority the nominated point of contact person will contact that authority;
  • In Leicestershire and Rutland: If no notification has been made by the Originating authority to the Local Authority where the child will reside, the Nominated Point of contact person will contact the Leicestershire & Rutland LSCB Business Office (sbbo@leics.gov.uk) when the placement is discovered. Health professionals will inform LAC Administration who will inform the health NPOC to inform the LSCB Business Office. The Leicestershire & Rutland Independent Chair will write to the originating authority Director of Children’s Services to ask why the Local Authority where the child was placed was not notified.

12.5. End of Placement

  • When the placement ends the original Notification of Transfer form should be updated at the end of the form to include end of placement details. The form should then be sent back to the Nominated Point of Contact person for the Local Authority where the placement was.


Appendix 1: Notification of Placement or Change of Placement of a Looked After Child within the Area of Another Local Authority Form

Click here to view Appendix 1: Notification of Placement or Change of Placement of a Looked After Child within the Area of Another Local Authority Form.

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